District Resources for Congregations
Mission Commitment to Support District & Synod
Each fall, all congregations are given the opportunity to pledge mission support to Synod and the Kansas District for the upcoming year. Of every dollar received by the District, at least 28% is sent to Synod as unrestricted support. Congregational commitment forms are mailed to all congregations in September. This information is beneficial to the District Board of Directors as they finalize the ministry plan and budget for the upcoming fiscal year. You can send in your commitment form any of the following ways:
- Mail your form to LCMS Kansas District, 1000 SW 10th Ave., Topeka, KS 66604
- Fax your form to 785-357-5071
- Email your form to Shannon Fender at firstname.lastname@example.org
- Call Shannon at 785-357-4441, ext. 202
Remittance Vouchers and Year-To-Date Statements
Every check from your congregation that is payable to the Kansas District LCMS should be accompanied by a completed remittance voucher to ensure the money is credited properly. You may write one check for all categories (Mission Commitment, Ash Wednesday, Reformation, Lutheran Witness, Convention Assessment, Conferences, etc.) as long as the voucher is marked accordingly. Remittance voucher forms are available here, or you can call Shannon Fender at 785-357-4441, ext. 202.
Year-to-date statements are sent to congregations quarterly. Please carefully check your congregation’s statement sent and call the Business Office if any changes need to be made.
For reimbursements from the District, please use the check request form below. In order for your check request to be processed, be sure to attach all necessary paperwork (e.g., receipts, contracts, board minutes, committee minutes) to the check request form. Mileage is reimbursed at 5 cents below the IRS rate. (For the current rate, see the “IRS Mileage Rate” item on this page.) Requests must be submitted to the District Office for payment within 30 days after events occur. If you have any questions, please contact the Business Office.
Lutheran Witness Subscriptions
Subscription renewal packets are typically sent in late July or early August to each congregation. Renewals, cancellations, additions and address changes are due back in the District Office by August 31. Billing statements are sent in October, and payment is due by December 31.
Kansas District Fiscal Year
The District will close its 2020 fiscal year on Friday, Jan. 15, 2021. Any receipt received after that date will be credited to the fiscal year 2021 for your congregation. In order to meet the standards for a not-for-profit corporation audit, we cannot credit any 2020 mission gift received after the close of our fiscal year, so please work to meet this deadline. If you are sending any 2021 gift prior to January 15, please indicate that the gift is for 2021 so that we may credit it correctly for your congregation.
The 2021 Kansas District Salary Guidelines are now available (along with the 2020 Salary Guidelines, should you need them). To download, click the link below. If you’re unable to download and view the Salary Guidelines online, contact Shannon Fender at 785-357-4441, ext. 202 or email@example.com.
The Compensation Decision Support Tool, developed by Concordia Plan Services, is designed to provide you with the data you need to make sound decisions about church worker compensation. Follow the links below to get started. (User name and password provided on the site.)
Use the “Churches” link for compensation data on pastors and parish professionals (e.g., Director of Christian Education, Director of Christian Outreach, Deaconess, Director of Family Life Ministry, Director of Music and Lay Minister). Use the “Schools” link for educators in the schools.
Housing allowance for Pastors and Commissioned Ministers should be approved by December 31 in order to obtain the full annual benefit of housing allowance exclusion for the coming year. The designation should be adopted during a regular or special meeting of the church board and should be contained in the minutes of the meeting. A worksheet for calculating the housing allowance is included in the Congregational Treasurer’s Manual.
2020 IRS Mileage Rate
Effective January 1, 2020: The IRS has decreased the standard business mileage rate to 57.5¢ per mile (from 58¢ in effect since 1/1/19). The Kansas District mileage rate, set by the Board of Directors, is 5 cents below the IRS rate, or 52.5 cents per mile. The standard medical and moving mileage rate has decreased to 17¢ per mile (from 20¢). These new rates apply to mileage reimbursements paid to an employee on or after January 1, 2020 with respect to transportation expenses paid or incurred by the employee on or after January 1, 2020.
The rate used for charitable deduction purposes, set by statute rather than IRS, remains at 14¢ per mile.
Rural Opportunity Zones
The State of Kansas has established Rural Opportunity Zones (ROZ), 77 counties in Kansas that have been authorized to offer one or both of the following financial incentives to new full-time residents: 1) Kansas income tax waivers for up to five years, and/or 2) student loan repayments up to $15,000.
Visit the ROZ page on KansasCommerce.com to find more information, including a Rural Opportunity Zones map, eligibility requirements, and supporting documents.
How can congregations help?
The ROZ program allows private companies (including non-profits and schools) to sponsor ROZ participants. The sponsors help employees reduce student loan debt by paying up to $1,500 per year over a five-year period, with matching funds from the State of Kansas. Want to find out how to sponsor a ROZ participant? Visit the ROZ page and click on Employer Sponsorships.
MinistryFOCUS, a grassroots organization within the Lutheran Church–Missouri Synod (LCMS), has established a loan repayment assistance program (LRAP) for rostered church workers of the LCMS carrying at least $20,000 in educational loans. in 2019, Ministry Focus was able to award 29 grants. For more information and an LRAP application, go to http://ministryfocus.org/application/ or contact Ken@MinistryFOCUS.org. The application deadline for 2019 was December 31.
Kansas Sales Tax Exemption
Need help with Kansas sales tax exemption? Check out this detailed guide from the Kansas Department of Revenue.